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Smart studio booking system for creative spaces

Manage room availability, gear rentals, and client schedules in one place. TWICE simplifies your operations so you can focus on the creative work.
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Storefronts

Scale your studio's reach with multi-channel bookings

Secure more sessions by accepting bookings from your site, social media, and phone calls without the manual work or risk of overbooking.

Online bookings

Highlight your studio’s tech and space on a professional site where creatives can book production time and equipment bundles in a few clicks.

Front desk

Manage your production schedule by logging phone inquiries and studio walk-ins in the same view as your digital bookings for total clarity.

Direct booking links

Accelerate studio bookings by sharing direct links in social media posts or emails, letting creators secure their recording slot instantly.

Flexible payment options

Secure your sessions with upfront deposits and offer flexible payment options for additional hourly rates or specialized equipment rentals during the shoot.

Inventory management

Manage your studio time and room availability

Professionalize your production schedule. Track every studio room and equipment bundle in one view to eliminate booking overlaps and keep creative projects on track.

Real-time availability

Monitor room and equipment status in one view to ensure your production schedule stays on track without any technical or space booking conflicts.

Income and expense tracking

Monitor the ROI of every recording booth and equipment bundle by logging maintenance fees against session income and rental revenue.

Multi-location management

Manage various rooms from a unified dashboard to maximize the utilization of your entire studio facility.

Asset activity log

Audit every studio event in one place, from previous recording sessions and gear calibrations to acoustic panel maintenance and routine facility technical checks.

Catalog

Configure your studio’s production catalog without limits

Sell a complete production environment. Bundle room time with specialized gear and technician services to ensure your clients have everything for a successful session.

Versatile listings

List your studio as a photography bay or a podcasting set, using your space for multiple production styles to diversify your offering.

Bundles & add-ons

Build production kits that bundle studio time with gear and technician assistance, ensuring your clients have all they need for success.

Dynamic pricing

Set specialized rates for evening sessions or weekend productions to capture more business and ensure your spaces are always earning.

Adaptive checkout

Capture equipment needs or crew details at checkout to ensure your studio is prepped with the right gear for every creative production project arrival.

Order fulfillment

Welcome your customers without a hassle

Coordinate crew arrivals, equipment handovers, and session logs to ensure every production starts on time and runs smoothly.

Smart auto-assignment

Assign production bays and equipment kits automatically based on session needs to ensure your clients have the right tools and space for success.

Security deposits

Capture equipment and room deposits upfront to protect your high-value assets.

Centralized documents

Manage contracts and equipment liability waivers digitally, ensuring all guests have signed off on facility rules before the cameras start rolling.

Calendar view

Monitor your production schedule, including setup times and equipment rentals, in one interface to prevent booking conflicts and keep your studio running smoothly.

Returns and maintenance

Maintain your studio's high-end standards

Keep your production gear and rooms ready. Manage equipment calibrations and studio resets between sessions to ensure every creative team has a professional and reliable environment.

Effortless resets

Close out production bookings and log equipment returns quickly to prepare your rooms and gear for the next incoming crew.

Inspections and maintenance

Route gear and rooms through technical checks between sessions to ensure every piece of gear is calibrated for the next booking.

Automated buffer times

Build in transition windows for studio resets and equipment maintenance, ensuring your facility is ready for every team.

Task lists

Unify your production assistants with digital checklists for room resets and gear storage, keeping your studio organized and efficient.
Helsinki Party Tent
“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”
Anton
Entrepreneur
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Helsingin Juhlateltta rents tents and party equipment.

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Whether you have a quick question or need deep advice, our team and resources ensure you always have a clear path forward.
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Frequently asked questions

How do I start renting studios online?

The first step to start renting studio time online is to build a rental website. This can be done easily using studio rental software like TWICE.The website should include information on the different types of studio spaces and other products you have available for rent, as well as the rates and terms of the rental agreement.By setting up payment processing, you allow customers to pay for their studio rentals online. Whether you plan to offer short or long-term rentals, it is important that your system offers the option to bill or charge both on one time and recurring bases. With TWICE's integrated online payment support, you start accepting payments in no time.

How do I start a studio rental business?

The first step is to research the studio rental market and learn about the industry. This includes learning about the potential customers, the competition, the legal requirements, and the necessary equipment and personnel.The second step is to develop a business plan. This document will outline your business goals, strategies, and financial projections.The third step is to get started! Once you have your business plan in place, you can begin setting up your business and marketing it to potential customers.

Is a studio rental business profitable?

Generally, studio rentals can be profitable, high margin businesses, if they are well run and offer good customer service. Just like with any company, however, profitability comes down to your business's income and expenditure structure. Income is primarily determined by the demand for studio rental services you're able to serve, as well as how you price your rentals. The cost of the rental inventory, storage space, insurance, tranportation and staff salaries are typically the most significant expenses.

Do I need studio rental software?

It is strongly recommended that you start using cloud-based studio rental software from the early days of your business. Having studio rental management software allows you to manage your whole business in one place instead of several apps and spreadsheets. This gives you a better overview of your business and coplete control of the rental operation.