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Printer rental software for enterprise IT rental companies

Manage your fleet, track meter readings, and automate your rentals. TWICE keeps your equipment prepped and your clients’ workflows moving.
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Storefronts

Modern storefronts for office solutions

Sell across every channel while keeping every printer model and technician availability in synchronized order.
Online storefront
A fully hosted rental website under your own domain. Perfect for showing technical specs and duty cycles of your printer fleet.
Retail
Serve walk-in business clients with effortless order creation while having real-time visibility on your available machine stock.
Website integrations
Add your equipment catalog to any website builder using native integrations, embeddable widgets, or API.
Flexible payment options
Boost conversions with flexible payment options. Configure checkout for full payments, partial deposits, or pay-on-site options, with support for credit cards, digital wallets, and invoicing to fit any business model.
Inventory management

Track every machine with total precision

Manage your fleet with ultimate precision and track units with unique serials to understand performance, meter counts, and condition.
Serialized tracking
Track every printer and copier individually. See the full history, page counts, and maintenance records over its entire lifecycle.
Income and expense tracking
Monitor the financial health of every asset. Log acquisition costs and toner/service fees to calculate your true return on investment.
Multi-location management
Manage a network of service hubs or depots without confusion. Configure unique operating hours and buffer times for each location.
Asset activity log
Log every event, user action, or service status associated with a printer, providing a detailed audit trail of its history.
Catalog

Flexible catalog for managed print services

Define your offering without limits. Our engine offers unmatched flexibility for how you sell, rent, or package your equipment.
Versatile listings
Create a storefront that reflects your brand. Configure listings for short-term events, monthly office rentals, or lease-to-own plans.
Bundles & add-ons
Create office kits that contain everything needed, such as a printer, extra toner sets, and paper trays, while maintaining tracking for every piece.
Dynamic pricing
Boost revenue by offering specialized packages and flexible rentals. Create price tables in advance for long-term contracts or peak seasons.
Adaptive checkout
Capture essential customer details for each machine at checkout by configuring your form to adapt to the contents of the order.
Order fulfillment

Fast fulfillment and reliable logistics

Speed up every step of the fulfillment process with barcode scanner powered flows for picking and handing over industrial equipment.
Smart auto-assignment
Our algorithm automatically identifies the most suitable units for every order based on your rules, maximizing utilization.
Security deposits
Collect a deposit upfront and handle monthly billing later. Configure flexible payment structures to handle specific B2B or corporate terms.
Centralized documents
Every order file includes a section for documents. Signed rental contracts and service level agreements (SLAs) are automatically linked.
Calendar view
Toggle between daily, weekly, or monthly views to track upcoming deliveries and pickups, ensuring your technicians are ready.
Returns and maintenance

Reliable returns and fleet maintenance

Handle returns with ease with predefined workflows. Ensure every machine is cleaned, tested, and reset before it is rented again.
Effortless returns
Simply scan equipment when it comes back to mark units as returned and ready for the technical refurbishing process.
Inspections and maintenance
Route units to restocking workflows that ensure every printer is tested for quality and well-maintained for the next client.
Automated buffer times
Reserve time between orders so your team has time to perform every testing and cleaning task before the machine can be rented again.
Task lists
Drive efficiency and remove questions by unifying how your team handles technical inspections and printer maintenance steps.
Helsinki Party Tent
“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”
Anton
Entrepreneur
Read the story
Helsingin Juhlateltta rents tents and party equipment.

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We've got you covered

Whether you have a quick question or need deep advice, our team and resources ensure you always have a clear path forward.
Blog
Hundreds of articles providing tips and insights on running a business.
Knowledge base
Step-by-step guides on setting up your account and building your store.
Partners
Find and hire an expert who can help you build, customize, and integrate your store.

Frequently asked questions

How do I start renting printers online?

The first step to start renting printer online is to build a rental website. This can be done easily using printer rental software like TWICE. The website should include information on the different types of printer and other products you have available for rent, as well as the rates and terms of the rental agreement. By setting up payment processing, you allow customers to pay for their printer rentals online. Whether you plan to offer short or long-term rentals, it is important that your system offers the option to bill or charge both on one time and recurring bases. With TWICE's integrated online payment support, you start accepting payments in no time.

How do I start a printer rental business?

The first step is to research the printer rental market and learn about the industry. This includes learning about the potential customers, the competition, the legal requirements, and the necessary equipment and personnel.The second step is to develop a business plan. This document will outline your business goals, strategies, and financial projections.The third step is to get started! Once you have your business plan in place, you can begin setting up your business and marketing it to potential customers.

Is a printer rental business profitable?

Generally, printer rentals can be profitable, high margin businesses, if they are well run and offer good customer service. Just like with any company, however, profitability comes down to your business's income and expenditure structure. Income is primarily determined by the demand for printer rental services you're able to serve, as well as how you price your rentals. The cost of the rental inventory, storage space, insurance, tranportation and staff salaries are typically the most significant expenses.

Do I need printer rental software?

It is strongly recommended that you start using cloud-based printer rental software from the early days of your business. Having printer rental management software allows you to manage your whole business in one place instead of several apps and spreadsheets. This gives you a better overview of your business and coplete control of the rental operation.