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Musical instrument rental software for music schools and pro shops

Manage your collection, student rentals, and professional gear in one place. TWICE keeps your instruments tuned and your bookings organized.
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Storefronts

Professional storefronts for music rentals

Serve musicians and students while keeping every instrument and technician availability in sync.

Online storefront

A fully hosted rental website under your own domain. Perfect for showing high resolution images and technical specifications of your instruments.

Retail

Serve walk in and professional customers with effortless order creation while having real time visibility on your inventory.

Website integrations

Add your instrument catalog to any website builder using native integrations, embeddable widgets, or API.

Flexible payment options

Boost conversions with flexible payment options. Configure checkout for full payments, partial deposits, or pay-on-site options, with support for credit cards, digital wallets, and invoicing to fit any business model.

Inventory management

Track every instrument with total precision

Manage your collection with ultimate precision and track every item with unique serials to understand performance and condition.

Serialized tracking

Track every instrument individually, see its full history, repair logs, and performance over its entire lifecycle.

Income and expense tracking

Monitor the financial health of every single asset. Log acquisition costs and maintenance fees to calculate your true return on investment.

Multi-location management

Manage a network of music shops or schools without confusion. Configure unique operating hours and tax rates for each location.

Asset activity log

Log every event, user action, or status change associated with an instrument, providing a detailed audit trail.

Catalog

Flexible catalog for musical gear

Define your offering without limits. Our engine offers unmatched flexibility for how you sell, rent, or package your instruments.

Versatile listings

Create a storefront that reflects your business. Configure listings for student rentals, professional bookings, or outright sales.

Bundles & add-ons

Create packages that contain everything needed, such as a guitar, amplifier, and cables, while maintaining item level tracking for every piece.

Dynamic pricing

Boost revenue by offering specialized packages and flexible bookings. Create price tables in advance for school years or seasons.

Adaptive checkout

Capture essential customer details for each instrument at checkout by configuring your form to adapt to the contents of the order.

Order fulfillment

Fast fulfillment and reliable logistics

Speed up every step of the fulfillment process with barcode scanner powered flows for picking and handing over the equipment.

Smart auto-assignment

Our algorithm automatically identifies the most suitable instrument for every order based on your rules, maximizing utilization.

Security deposits

Collect a deposit upfront and capture the balance upon pickup. Configure flexible payment structures to handle school terms or B2B contracts.

Centralized documents

Every order file includes a section for documents. Signed rental contracts and liability waivers are automatically linked to the transaction.

Calendar view

Toggle between daily, weekly, or monthly views to track upcoming rentals and returns, ensuring your team is prepared for busy periods.

Returns and maintenance

Reliable returns and instrument care

Handle returns with ease with predefined workflows. Ensure every instrument is checked and tuned before it is rented again.

Effortless returns

Simply scan instruments when they come back to mark them as returned.

Inspections and maintenance

Route items to restocking workflows that ensure instruments are cleaned and tuned for the next musician.

Automated buffer times

Reserve time between orders so your team has time to perform every maintenance task before the item can be rented again.

Task lists

Drive efficiency and remove questions by unifying how your team handles instrument inspections and tuning steps.
Helsinki Party Tent
“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”
Anton
Entrepreneur
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Helsingin Juhlateltta rents tents and party equipment.

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We've got you covered

Whether you have a quick question or need deep advice, our team and resources ensure you always have a clear path forward.
Blog
Hundreds of articles providing tips and insights on running a business.
Knowledge base
Step-by-step guides on setting up your account and building your store.
Partners
Find and hire an expert who can help you build, customize, and integrate your store.

Frequently asked questions

How do I start renting musical instruments online?

The first step to start renting music instrument online is to build a rental website. This can be done easily using music instrument rental software like TWICE. The website should include information on the different types of music instrument and other products you have available for rent, as well as the rates and terms of the rental agreement. By setting up payment processing, you allow customers to pay for their music instrument rentals online. Whether you plan to offer short or long-term rentals, it is important that your system offers the option to bill or charge both on one time and recurring bases. With TWICE's integrated online payment support, you start accepting payments in no time.

How do I start a music instrument rental business?

The first step is to research the music instrument rental market and learn about the industry. This includes learning about the potential customers, the competition, the legal requirements, and the necessary equipment and personnel.The second step is to develop a business plan. This document will outline your business goals, strategies, and financial projections.The third step is to get started! Once you have your business plan in place, you can begin setting up your business and marketing it to potential customers.

Is a music instrument rental business profitable?

Generally, music instrument rentals can be profitable, high margin businesses, if they are well run and offer good customer service. Just like with any company, however, profitability comes down to your business's income and expenditure structure. Income is primarily determined by the demand for music instrument rental services you're able to serve, as well as how you price your rentals. The cost of the rental inventory, storage space, insurance, tranportation and staff salaries are typically the most significant expenses.

Do I need music instrument rental software?

It is strongly recommended that you start using cloud-based music instrument rental software from the early days of your business. Having music instrument rental management software allows you to manage your whole business in one place instead of several apps and spreadsheets. This gives you a better overview of your business and coplete control of the rental operation.