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Professional meeting room software for your center

Manage room availability, track technical equipment, and automate bookings with ease. TWICE helps you maximize capacity and provide perfect client experiences.
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Storefronts

Fill every slot with synchronized bookings from any channel

Eliminate scheduling gaps. Connect your website, office kiosks, and email inquiries to keep your meeting rooms moving and your occupancy high.
Online bookings
Convert website traffic into workspace bookings with a sleek site that shows real-time availability for your desks and meeting rooms.
Front desk
Serve walk in professionals with effortless room reservation flow while having real time visibility on your available capacity.
Self-service kiosk
Speed up member arrivals and visitor check-ins with on-site kiosks that provide instant, secure access to reserved rooms or flexible coworking workspaces.
Flexible payment options
Accommodate one-off visitors and recurring members alike with support for credit cards, digital wallets, and automated monthly invoicing for your flexible workspace.
Inventory management

Optimize your floor space and room usage

Take the guesswork out of space management. Monitor desk and room availability across your facility to maximize occupancy and provide a seamless environment for remote workers.
Real-time availability
See exactly which desks and rooms are in use at any moment, allowing your team to manage walk-ins and online bookings effortlessly and accurately.
Income and expense tracking
Compare facility overhead and furniture costs against room rental income to identify which professional spaces are driving the most business growth and ROI.
Multi-location management
Handle multiple coworking locations and room types from one account, providing a consistent booking experience across your entire workspace network.
Asset activity log
Track the full lifecycle of your workspaces by reviewing a detailed log of every reservation, tech check, and professional deep-cleaning event performed in your facility.
Catalog

Launch a limitless service catalog

Upgrade every meeting. Offer add-ons like premium coffee service, presentation tech, and administrative support to create high-value bookings that go beyond a quiet room.
Versatile listings
Present one room as an hourly meeting space or a full-day workshop suite, providing the flexibility to serve various business needs effortlessly.
Bundles & add-ons
Create packages that contain everything for a meeting, such as a room rental and a projector kit, while maintaining tracking for every piece.
Dynamic pricing
Boost revenue by offering specialized packages and flexible bookings. Create price tables in advance for peak hours or peak days.
Adaptive checkout
Request specific layout requirements or catering preferences at checkout to ensure your team can execute every event detail exactly as the client imagined it.
Order fulfillment

Automate workspace access and member arrivals

Professionalize your member experience. Automate check-ins and manage access logs to ensure your coworking community runs smoothly.
Smart auto-assignment
Optimize your floor plan by automatically assigning desks or rooms based on availability, ensuring maximum occupancy and a seamless experience for everyone.
Security deposits
Manage security deposits for long-term residents or high-value room bookings to protect your assets and prevent misuse of your premises.
Centralized documents
Maintain digital records of membership agreements and facility policies, keeping all documentation linked directly to the member’s profile for easy access.
Calendar view
Oversee your entire facility's daily schedule in one view, allowing your staff to manage room transitions and member arrivals with precision.
Returns and maintenance

Guarantee a clean workspace for the next guest

Keep your facility sharp and productive. Automate cleaning logs and tech checks between bookings to provide a reliable, high-standard environment for every guest.
Effortless check-outs
Clear room statuses and release desk availability the moment a reservation ends to maximize your facility's daily booking and revenue capacity.
Inspections and maintenance
Run routine checks on presentation tech and furniture condition between bookings to ensure your workspace remains a high-standard professional environment.
Automated buffer times
Automate transition windows to allow for tidying and equipment resets, ensuring the next guest gets a ready-to-work room.
Task lists
Automate transition windows to allow for tidying and equipment resets, ensuring the next guest gets a ready-to-work workstation.
Helsinki Party Tent
“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”
Anton
Entrepreneur
Read the story
Helsingin Juhlateltta rents tents and party equipment.

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Frequently asked questions

How do I start renting office spaces online?

The first step to start renting office space online is to build a rental website. This can be done easily using office space rental software like TWICE. The website should include information on the different types of office space and other products you have available for rent, as well as the rates and terms of the rental agreement. By setting up payment processing, you allow customers to pay for their office space rentals online. Whether you plan to offer short or long-term rentals, it is important that your system offers the option to bill or charge both on one time and recurring bases. With TWICE's integrated online payment support, you start accepting payments in no time.

How do I start a office space rental business?

The first step is to research the office space rental market and learn about the industry. This includes learning about the potential customers, the competition, the legal requirements, and the necessary equipment and personnel.The second step is to develop a business plan. This document will outline your business goals, strategies, and financial projections.The third step is to get started! Once you have your business plan in place, you can begin setting up your business and marketing it to potential customers.

Is a office space rental business profitable?

Generally, office space rentals can be profitable, high margin businesses, if they are well run and offer good customer service. Just like with any company, however, profitability comes down to your business's income and expenditure structure. Income is primarily determined by the demand for office space rental services you're able to serve, as well as how you price your rentals. The cost of the rental inventory, storage space, insurance, tranportation and staff salaries are typically the most significant expenses.

Do I need office space rental software?

It is strongly recommended that you start using cloud-based office space rental software from the early days of your business. Having office space rental management software allows you to manage your whole business in one place instead of several apps and spreadsheets. This gives you a better overview of your business and coplete control of the rental operation.