Home
Rent
Desks

Desk booking software for modern workspaces

Maximize your office capacity and simplify desk bookings for every professional. TWICE helps you manage flexible workspaces with total efficiency.
Start free trial

Storefronts

Grow your workspace community with multi-channel booking options

Meet professionals where they work. Offer flexible reservations via your site, mobile apps, or your front-desk team to maximize your floor space.

Online bookings

Convert website traffic into workspace bookings with a sleek site that shows real-time availability for your desks and meeting rooms.

Front desk

Serve walk in professionals with effortless desk reservation flow while having real time visibility on your available desk capacity.

Self-service kiosk

Speed up member arrivals and visitor check-ins with on-site kiosks that provide instant, secure access to reserved rooms or flexible coworking workspaces.

Flexible payment options

Accommodate one-off visitors and recurring members alike with support for credit cards, digital wallets, and automated monthly invoicing for your flexible workspace.

Inventory management

Optimize your floor space and room usage

Take the guesswork out of space management. Monitor desk and room availability across your facility to maximize occupancy and provide a seamless environment for remote workers.

Real-time availability

See exactly which desks and rooms are in use at any moment, allowing your team to manage walk-ins and online bookings effortlessly and accurately.

Income and expense tracking

Compare facility overhead and furniture costs against room rental income to identify which professional spaces are driving the most business growth and ROI.

Multi-location management

Handle multiple coworking locations and room types from one account, providing a consistent booking experience across your entire workspace network.

Asset activity log

Track the full lifecycle of your workspaces by reviewing a detailed log of every reservation, tech check, and professional deep-cleaning event performed in your facility.

Catalog

Customize your workspace offering without limits

Diversify your coworking revenue. Bundle desk access with locker rentals, printing credits, and professional event tickets to provide a truly all-in-one professional community hub for your members.

Versatile listings

Offer the same workspace as a flexible hot-desk or a dedicated corporate seat, adapting your floor plan to meet the changing demands of professionals.

Bundles & add-ons

Combine desk access with locker rentals and printing credits to offer comprehensive membership plans that cover every aspect of the modern workday.

Dynamic pricing

Offer tiered pricing for hourly, daily, or monthly access to attract a diverse range of professionals and maximize your facility's revenue and occupancy.

Adaptive checkout

Capture essential customer details for each reservation at checkout by configuring your form to adapt to the contents of the order.

Order fulfillment

Automate workspace access and member arrivals

Professionalize your member experience. Automate check-ins and manage access logs to ensure your coworking community runs smoothly.

Smart auto-assignment

Optimize your floor plan by automatically assigning desks or rooms based on availability, ensuring maximum occupancy and a seamless experience for everyone.

Security deposits

Manage security deposits for long-term residents or high-value room bookings to protect your assets and prevent misuse of your premises.

Centralized documents

Maintain digital records of membership agreements and facility policies, keeping all documentation linked directly to the member’s profile for easy access.

Calendar view

Oversee your entire facility's daily schedule in one view, allowing your staff to manage room transitions and member arrivals with precision.

Returns and maintenance

Guarantee a clean workspace for the next guest

Keep your facility sharp and productive. Automate cleaning logs and tech checks between bookings to provide a reliable, high-standard environment for every guest.

Effortless check-outs

Clear room statuses and release desk availability the moment a reservation ends to maximize your facility's daily booking and revenue capacity.

Inspections and maintenance

Run routine checks on presentation tech and furniture condition between bookings to ensure your workspace remains a high-standard professional environment.

Automated buffer times

Automate transition windows to allow for tidying and equipment resets, ensuring the next guest gets a ready-to-work workstation.

Task lists

Automate transition windows to allow for tidying and equipment resets, ensuring the next guest gets a ready-to-work workstation.
Helsinki Party Tent
“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”
Anton
Entrepreneur
Read the story
Helsingin Juhlateltta rents tents and party equipment.

Start your free trial

Get hands-on with the features. Launch, test, and grow at your own pace.
Get started

We've got you covered

Whether you have a quick question or need deep advice, our team and resources ensure you always have a clear path forward.
Blog
Hundreds of articles providing tips and insights on running a business.
Knowledge base
Step-by-step guides on setting up your account and building your store.
Partners
Find and hire an expert who can help you build, customize, and integrate your store.

Frequently asked questions

How do I start renting desks online?

The first step to start renting desk online is to build a rental website. This can be done easily using desk rental software like TWICE. The website should include information on the different types of desk and other products you have available for rent, as well as the rates and terms of the rental agreement. By setting up payment processing, you allow customers to pay for their desk rentals online. Whether you plan to offer short or long-term rentals, it is important that your system offers the option to bill or charge both on one time and recurring bases. With TWICE's integrated online payment support, you start accepting payments in no time.

How do I start a desk rental business?

The first step is to research the desk rental market and learn about the industry. This includes learning about the potential customers, the competition, the legal requirements, and the necessary equipment and personnel.The second step is to develop a business plan. This document will outline your business goals, strategies, and financial projections.The third step is to get started! Once you have your business plan in place, you can begin setting up your business and marketing it to potential customers.

Is a desk rental business profitable?

Generally, desk rentals can be profitable, high margin businesses, if they are well run and offer good customer service. Just like with any company, however, profitability comes down to your business's income and expenditure structure. Income is primarily determined by the demand for desk rental services you're able to serve, as well as how you price your rentals. The cost of the rental inventory, storage space, insurance, tranportation and staff salaries are typically the most significant expenses.

Do I need desk rental software?

It is strongly recommended that you start using cloud-based desk rental software from the early days of your business. Having desk rental management software allows you to manage your whole business in one place instead of several apps and spreadsheets. This gives you a better overview of your business and coplete control of the rental operation.