Trailer Rental Software | Streamline Pickups & Returns

Storefronts

Capture bookings across every channel

Reach more customers everywhere. Sync your online storefront with yard walk-ins and partner portals, accept payments, and keep your trailer fleet moving and inventory perfectly updated.

Online storefront

Get a mobile-friendly rental website that lets customers browse trailer availability and complete online bookings 24/7. Use it standalone or integrate it into your existing website.

Site pickups

Sync your yard with your office by logging every phone reservation and walk-in customer in one easy-to-manage trailer rental software.

Partner & agent portals

Partner with local hardware stores and self-storage operators, and let them rent out your trailers to their customers while keeping availability and payouts automatically in sync.

Flexible payment options

Secure your revenue with online payments, supporting credit cards, partial payments, and automated invoicing for seamless B2B and B2C transactions.

Inventory management

Track every trailer with real-time inventory management

Track every trailer in real time, down to the individual unit. TWICE keeps availability accurate, preventing double bookings and showing what’s ready to rent, what needs service, and what’s earning.

Serialized tracking

Track each trailer as a unique asset. See live fleet availability at a glance to prevent double bookings, stay in control, and keep your trailers moving.

Income and expense tracking

Monitor the profitability of every unit by logging service costs against rental income to understand your true return on investment.

Multi-location management

Coordinate trailers across multiple locations or partner sites from one platform, providing a seamless experience for your team and your customers.

Asset activity log

Access a comprehensive timeline for every trailer, tracking previous rentals alongside logged safety inspections and maintenance actions.

Catalog

Define your trailer offering without limits

Merchandise your assets as simple rentals, moving bundles, or long-term commercial leases to grow your revenue and improve overall customer satisfaction.

Versatile listings

Market one trailer as a standard daily rental or a long-term commercial lease, allowing you to reach more renters with personalized service.

Bundles & add-ons

Increase your average order value by bundling trailers with essential accessories like straps, ramps, or trolleys directly within the online booking process.

Dynamic pricing

Maximize your revenue with flexible pricing that supports hourly to monthly rates, long-rental discounts, and demand-based adjustments.

Adaptive checkout

Gather license details or vehicle towing capacity at checkout to ensure every customer is matched with the right trailer for a safe ride.

Order fulfillment

Speed up your trailer rental process and handovers

Get your customers hitched and moving faster. Use barcode scanning and digital signatures to move renters through the process while keeping your rental workflows professional and organized.

Smart auto-assignment

Automatically assign the most suitable trailer to every booking based on real-time availability to maximize fleet utilization and eliminate manual scheduling conflicts.

Security deposits

Collect security deposits upfront during the rental process to protect your high-value trailers and prevent no-shows.

Centralized documents

Store rental contracts and digital signatures in a single secure file, giving your team instant access to all necessary paperwork for every transaction.

Calendar view

Track every pickup and return across your entire fleet with a clear calendar interface that helps your staff manage daily rental operations smoothly.

Returns and maintenance

Efficient return and fleet maintenance workflows

Handle returns and safety inspections with standardized workflows that ensure every trailer is well-maintained and ready for the next customer.

Streamlined returns

Finalize trailer check-ins instantly, so your team can begin the inspection process without any manual or administrative delays.

Inspections and maintenance

Route trailers to maintenance workflows for tire, light, and brake inspections, ensuring every unit is safe and ready for the next customer.

Automated buffer times

Block availability by scheduling mandatory service windows between rentals to perform essential safety tasks and cleaning.

Task lists

Unify your yard staff with digital checklists for inspections and maintenance, driving efficiency and removing questions from your day-to-day operations.

Helsinki Party Tent

“If we didn’t have such good tools, it would be much more difficult for me to run the business on my own.”

Anton

Entrepreneur

Read the story

Helsingin Juhlateltta rents tents and party equipment.

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Blog

Hundreds of articles providing tips and insights on running a business.

Knowledge base

Step-by-step guides on setting up your account and building your store.

Partners

Find and hire an expert who can help you build, customize, and integrate your store.

Frequently asked questions

How do I start a trailer rental business?

Start by building a diverse trailer fleet that meets local demand, including cargo, utility, enclosed, and specialized options. Then choose professional rental management software to handle operations. TWICE simplifies the launch process: upload your trailer inventory, configure pricing for different trailer types and rental durations, set your availability calendar, and publish your online booking site. Your customers can start reserving trailers online within days, not months, with no technical expertise required.

Can I use TWICE with my existing website?

Yes. TWICE integrates seamlessly with your existing trailer rental website. Use our native Wix app for one-click integration, embed booking widgets directly on any website, or leverage our REST API for custom implementations. You can also connect external tools through webhooks and automation.

Can I set up a contactless trailer rental operation with TWICE?

Yes. TWICE enables fully contactless trailer rentals from booking through return. Customers browse availability and reserve trailers online, sign rental agreements and liability waivers digitally during checkout, and pay deposits or full amounts before arrival. Automated notifications keep them informed throughout the rental without phone calls. At pickup, implement lockbox systems for a completely self-service key exchange. TWICE handles all documentation and payment digitally, eliminating the paperwork bottleneck. Staff simply prepare the assigned trailer based on order details, and customers can drop off returns with minimal interaction.

How do I handle rental contracts and digital signatures in TWICE?

TWICE streamlines trailer rental documentation with integrated e-signature capabilities. Configure your rental agreements and liability waivers to appear automatically during checkout and require customers sign digitally before completing their reservation. All signed contracts are securely attached to the order with timestamps and complete audit trails for legal protection. Eliminate manual paperwork at pickup, reduce wait times, and maintain organized digital records of every trailer rental agreement.

Is trailer rental profitable?

Yes, trailer rental businesses offer strong profit margins due to recurring revenue from durable assets with relatively low maintenance costs. Profitability depends on maximizing utilization rates and minimizing operational overhead. TWICE supports your business growth and increases your margins by automating rental workflows, enabling seamless multi-channel sales, and providing advanced utilization analytics that identify underperforming trailers.

Trailer rental software that's ready to grow with you