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inventory/stock-items
Set the purchase price on a stock item to record what the unit cost you. Saving it adds a Purchase price cost to the unit’s Income & Expenses tab, so its profitability starts from what you paid. Stock Item explains the entries that tab keeps.

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Prerequisites

Required permissions:
  • Create and edit stock items to save the purchase price (inventory:stock_item_general:manage).
  • View income & expenses for the cost it adds (inventory:stock_item_cost:view).
Manager, Admin and Owner hold both. Member holds only the first. See Users & Roles.
Have ready before you start:
  • What the unit cost you, without taxes. The totals on Income & Expenses are read without taxes.
  • The stock item’s name or SKU, to find it in the table.

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The walkthrough

1

Open the stock item

Select Inventory in the left sidebar. Search for the item by its name or SKU in the search box above the table, then click its row. The stock item opens on its General tab.
2

Enter the purchase price

In the details card on the General tab, click the field beside Purchase Price and enter what the unit cost you. A link icon beside the label means the field shows the SKU’s price, and your value replaces it for this stock item only. A bar slides down at the top of the page with Save changes.
3

Save the price

Click Save changes in the bar at the top of the page. The bar closes, and Purchase Price keeps your value with no link icon beside it.
4

Check the cost on Income & Expenses

Click Income & Expenses in the tab row. The table lists a Cost row named Purchase price, with your amount shown as a negative figure under Amount. Total Costs at the top includes it.

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How do I know it worked?

  • Purchase Price shows your value on the General tab, with no link icon beside it.
  • A Cost row named Purchase price is on Income & Expenses, and Total Costs includes it.
  • Profitability is lower by the same amount.

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Troubleshooting / common pitfalls

Every role you hold hides Cost figures, which takes the field off the page. Ask an admin to show it again on the role’s UI Visibility tab. See UI visibility.
A price the stock item inherits from its SKU adds no cost row. Enter the price on the stock item and save. See Stock Item.
Clearing Purchase Price and saving removes the Purchase price row rather than setting it to zero. Where the SKU has a price, the field shows it again with the link icon, and it adds no row. See Stock Item.

Stock Item

The article ledger: a unit’s costs, income and profitability.

Costs and history

Every walkthrough for a unit’s money and its history.

Record a cost or income

Add a repair bill, a write-off or a one-off income to a unit.

Stock Item - Income & Expenses

The tab where the purchase price is counted.