> ## Documentation Index
> Fetch the complete documentation index at: https://www.twicecommerce.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Stock Item - Documents

> Manage files, certificates, manuals, and other documentation for stock items

export const viewAccessDefinition = "Read-only access without ability to make changes.";

export const editAccessDefinition = "Update and read data, but cannot create or delete.";

export const manageAccessDefinition = "Create, update, read, and delete data.";

export const permissionsDefinition = "The actions you are authorized to perform.";

export const visibilityDefinition = "Which features, sections, or data tables are visible to you.";

export const userRoleDefinition = "What a user can see and do. Each user has one built-in system role — Owner, Admin, Manager, or Member — and can also be assigned any number of custom roles you create with specific permissions. Effective access is the combination of all their roles.";

<Frame caption="Inventory > Stock Items > [Item] > Documents">
  <img src="https://mintcdn.com/twicecommerce/lZhc_tO8u1u_bL0Q/images/stock-item-documents.webp?fit=max&auto=format&n=lZhc_tO8u1u_bL0Q&q=85&s=77e33307a0ba5d2f0a51c384d1ee2895" alt="Stock item documents tab showing file upload and management" width="1920" height="1080" data-path="images/stock-item-documents.webp" />
</Frame>

<Info>
  This view can look different dependent on your user role. <br />See [Visibility & Permissions](#visibility-and-permissions) for details.
</Info>

<Info>
  **New to Stock Items?** Understand how Stock Items differ from SKUs in our [Stock Item vs SKU](/docs/inventory/stock-item-vs-sku) guide.
</Info>

## Primary Purpose

The Documents tab allows you to attachand manage files related to individual stock items.

<AccordionGroup>
  <Accordion title="Upload Documents">
    Attach files such as certificates, manuals, receipts, warranties, or inspection reports to stock items for easy reference.
  </Accordion>

  <Accordion title="Version Control">
    Upload new versions of documents while maintaining history of previous versions for audit and compliance purposes.
  </Accordion>

  <Accordion title="Rename Files">
    Rename any uploaded file from the row actions menu. The file's storage location stays the same — only the display name changes. Documents inherited from the parent SKU cannot be renamed here — rename them on the [SKU Documents](/docs/inventory/skus/documents) tab instead.
  </Accordion>

  <Accordion title="Share with Customers">
    Optionally make specific documents (like user manuals) available to customers who rent or purchase the item.
  </Accordion>
</AccordionGroup>

## Related Concepts

Here are a few key concepts of TWICE Commerce that relate to Documents.

<AccordionGroup>
  <Accordion title="Compliance & Auditing">
    Maintaining proper documentation for items helps with regulatory compliance, insurance claims, and audit trails.
  </Accordion>

  <Accordion title="File Management">
    All uploaded documents are stored securely in TWICE's <Tooltip tip="Centralized file storage and management system" href="/docs/settings/file-manager" cta="Learn more">file manager</Tooltip>.
  </Accordion>
</AccordionGroup>

## Visibility and Permissions

Access to this view is controlled by your <Tooltip tip={userRoleDefinition}>user role</Tooltip>. Your user role determines both
<Tooltip tip={visibilityDefinition}>visibility</Tooltip> and
<Tooltip tip={permissionsDefinition}>permissions</Tooltip> for
<Tooltip tip={manageAccessDefinition}>manage</Tooltip>,
<Tooltip tip={editAccessDefinition}>edit</Tooltip>, and
<Tooltip tip={viewAccessDefinition}>view</Tooltip> access levels.

<Tabs>
  <Tab title="Visibility" icon="eye">
    | Feature          | Admin | Manager | Member |
    | ---------------- | ----- | ------- | ------ |
    | View Documents   | ✓     | ✓       | ✓      |
    | Upload Files     | ✓     | ✓       | ✗      |
    | Rename Files     | ✓     | ✓       | ✗      |
    | Delete Documents | ✓     | ✓       | ✗      |
    | Document Sharing | ✓     | ✓       | ✗      |
  </Tab>

  <Tab title="Permissions" icon="key">
    | Resource            | Admin  | Manager | Member |
    | ------------------- | ------ | ------- | ------ |
    | Document Management | Manage | Edit    | View   |
    | File Upload         | Manage | Edit    | View   |
    | Access Control      | Manage | Edit    | View   |
  </Tab>
</Tabs>